The Eazy-Biz blog
Plain-language guides for running a business in South Africa.
Tax, VAT, invoicing, and everyday admin, explained for freelancers, sole proprietors, and small business owners.
Common Quoting Mistakes That Cost Small Businesses Money
Avoid common quoting mistakes that eat into your earnings, from vague scope and forgotten costs to rushed discounts. Includes a rand example and a checklist.
Read the guideHow to Create a Professional Quote with Eazy Biz
Create a professional quote in Eazy-Biz with clear line items, pricing, terms and your business details. Includes a worked example and a checklist before sending.
Read the guideHow to Plan Ahead for a Quiet Month in Your Business
Prepare for a quiet business month with a simple cash plan, a worked rand example and practical steps to manage bills, follow up work and protect your time.
Read the guideHow to Set Up Expense Categories That Make Your Reports Useful
A practical guide to organising business expenses into useful categories, with a rand example, simple rules and a monthly checklist for clearer reports.
Read the guideA 20-Minute Weekly Admin Routine for Freelancers
A simple six-step weekly admin routine for freelancers. Update quotes, invoice finished work, match payments, chase late clients, capture expenses and check your cash, all in 20 minutes.
Read the guideYour First Month on Eazy-Biz: What to Set Up and Track
A week-by-week plan for your first 30 days on Eazy-Biz. What to set up first, how to send your first quotes and invoices, and the five numbers to track by the end of the month.
Read the guideHow to Organise Your Client Details, Quotes and Invoices in One Place
Stop hunting through emails, spreadsheets and folders. A simple system for keeping client details, quotes, invoices and documents together, with naming tips and a weekly routine for South African small businesses.
Read the guideHow to Choose an Invoice Template That Suits Your Business
What makes an invoice clear and professional, and how to pick a template that fits your business. Includes examples for freelancers, trades, consultants, creatives and more.
Read the guideWhy Your Bank Balance Does Not Tell the Whole Story
Your business bank balance hides bills, tax, deposits and unpaid invoices. Learn how to work out your real available cash, with a worked example for South African small businesses.
Read the guideIs Your Business Making Money? How to Read a Simple Profit and Loss Report
A plain-language guide to reading a profit and loss report, working out your profit margin and spotting problems early, with a worked example for small businesses.
Read the guideHow to Keep Track of Unpaid Invoices Without a Spreadsheet
A simple weekly routine for tracking unpaid and overdue invoices, checking payments and sending polite reminders, using Eazy-Biz instead of a spreadsheet.
Read the guideFrom Quote to Invoice: A Simple Workflow for Small Businesses
What to include in a quote, and how to turn an accepted quote into an invoice in Eazy-Biz without retyping everything.
Read the guideHow to Create and Send Your First Invoice with Eazy-Biz
A step-by-step guide to creating your first invoice in Eazy-Biz, downloading it as a PDF and sending it to your client.
Read the guideVAT registration in South Africa: the R2.3 million threshold explained
When must a business register for VAT in South Africa? The R2.3 million compulsory threshold, voluntary registration from R120,000, what it costs, how to register with SARS, and the current VAT rate.
Read the guideTax invoice requirements in South Africa: what must be on a valid tax invoice
The legal requirements for a tax invoice in South Africa. A SARS checklist for full and abridged tax invoices, what an ordinary invoice needs, and the mistakes that get input tax claims rejected.
Read the guideProvisional tax for freelancers and sole proprietors: deadlines and how to avoid penalties
If you earn income that is not a salary, SARS expects you to pay tax during the year. Here is how provisional tax works, when the payments are due, and how to estimate without getting penalised.
Read the guideThe Simple Small Business Admin App for Invoices, Quotes and Expenses
Eazy-Biz is a simple business admin app for invoicing, quotes, client records and expense tracking.
Read the guide